Financial Policies and Practices
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Two questions related to financial forecasts and pension cost modeling: Does your agency use software to help develop financial forecasts and, if so, which platform are you using? Especially looking for platforms that handle pension cost modeling, can consider what-if scenarios, forecast how long pension trusts will last based on use and provide graphics. Did your agency work with a consultant or consulting team to implement that software or help you develop financial forecasts related to pensions? If so, who?
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Have any agencies been asked to provide monthly reports on fund balances and accounts to City Council? If so, can you share any similar reports?
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What percent or dollar amount do special districts typically pay towards dependent coverage, if any?
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If an agency needs to perform tree pruning that costs over a thousand dollars, are they required to pay prevailing wages?
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Can any agencies send recommendations for property insurers who are affordable for a small healthcare district?
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Do any agencies have a recommendation for a credit card for small special districts with moderate revenue?
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Do any agencies have the following information regarding Fire Districts labor costs: What do you include in your labor costs? What is your average labor cost percentage?
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Can any agencies share any plans or ideas you have employed for successful budget planning sessions?
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Do any agencies have salary schedules they are willing to share? Also, how does your agency determine the cost of living increases for 2024?
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Are elected officials of local agencies allowed to participate in the retirement system? If yes, are the elected officials treated as full-time employees? Or is their service pro-rated based on part-time or less than full time status? Can your agency provide a summary of compensation and benefits?
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Has any agency completed an external total compensation analysis? If so, what entity did you use and what information was provided? Did you compare salaries and benefits? Did you include a financial analysis of the agencies you chose to compare to?
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Do any agencies have policies regarding implementing fees to charge nursing facilities or other facilities for excessive calls for 911 services?
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Are there any agencies familiar with the method of charging applicant fees for Conditional Use Permits and Specific Plans that involves setting a base deposit amount, from which actual costs incurred by the town would be deducted ("escrow approach")? This method would ensure applicants pay the accurate cost of services rather than a flat rat. Has any agency done something similar to this?
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Do any agencies offer educational assistance under the Student Loan Repayment Program, making payments directly to the lienholder? If so, how do you manage it and are the payments being made as a payable or are they tracked through payroll?
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Are there any Tyler MUNIS users with a large part-time employee headcount that have successfully used Tyler MUNIS for timesheets? Or any Tyler MUNIS users that found a third party timesheet tool that integrates with MUNIS? If so, do you have tips or advice?
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Are any agencies able to share an example of their capital asset policy?
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Do any agencies have examples or suggestions for staffing audit studies from municipalities or reputable firms?
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Do any agencies have examples of a policy or a developed process for a Capital Improvement Process (CIP)? What is included in the CIP vs included in the operating budget?
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Do any organizations have protest bond information in their protest procedures? If so, can you share this information?
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Do any agencies have purchasing policies to share?
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